Microsoft Office Playlist Lessons: Microsoft Word

Lesson 2: Microsoft Word


Word is the document processing application in the Microsoft Office suite. Use these videos to learn more about producing, editing, and sharing documents.

Go deeper in our Getting Started with Word lesson.

Word files are called documents. Whenever you start a new project in Word, you'll need to create a new document, which can either be blank or from a template. You'll also need to know how to open an existing document.

Go deeper in our Creating and Opening Documents lesson.

When you create a new document in Word, you'll need to know how to save it so you can access and edit it later.

Go deeper in our Saving and Sharing Documents lesson.

If you're new to Microsoft Word, you'll need to learn the basics of typing, editing, and organizing text. Basic tasks include the ability to adddelete, and move text in your document, as well as how to cutcopy, and paste.

Go deeper in our Text Basics lesson.

Formatted text can draw the reader's attention to specific parts of a document. In Word, you have several options for adjusting text, including fontsize, and color

Go deeper in our Formatting Text lesson.

When you're working with longer documents, it can be difficult and time consuming to locate a specific word or phrase. Word can automatically search your document using the Find feature.

Go deeper in our Using Find and Replace lesson.

Indenting text adds structure to your document by allowing you to separate information. Whether you'd like to move a single line or an entire paragraph, you can use the tab selector and the horizontal ruler to set tabs and indents.

Go deeper in our Indents and Tabs lesson.

As you design your document and make formatting decisions, you will need to consider line and paragraph spacing.

Go deeper in our Line and Paragraph Spacing lesson.

Bulleted and numbered lists can be used in your documents to outline, arrange, and emphasize text.

Go deeper in our Lists lesson.

Adding hyperlinks, also known as links, to text can provide access to websites and email addresses directly from your document.

Go deeper in our Links lesson.

Word offers a variety of page layout and formatting options that affect how content appears on the page.

Go deeper in our Page Layout lesson.

Once you've created your document, you may want to print it to view and share your work offline.

Go deeper in our Printing Documents lesson.

When you're working on a multi-page document, there may be times when you want to have more control over how exactly the text flows. Breaks can be helpful in these cases.

Go deeper in our Breaks lesson.

Sometimes the information you include in your document is best displayed in columns. Columns can help improve readability, especially with certain types of documents—like newspaper articles, newsletters, and flyers.

Go deeper in our Columns lesson.

The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin

Go deeper in our Headers and Footers lesson.

Page numbers can be used to automatically number each page in your document. 

Go deeper in our Page Numbers lesson.

Adding pictures to your document can be a great way to illustrate important information and add decorative accents to existing text.

Go deeper in our Pictures and Text Wrapping lesson.

There are many ways to format pictures in Word.

Go deeper in our Formatting Pictures lesson.

You can add a variety of shapes to your document, including arrows, callouts, squares, stars, and flowchart shapes.

Go deeper in our Shapes lesson.

Text boxes can be useful for drawing attention to specific text. They can also be helpful when you need to move text around in your document.

Go deeper in our Text Boxes lesson.

There may be times when your documents have multiple objects, such as pictures, shapes, and text boxes. You can arrange the objects any way you want by aligninggroupingordering, and rotating them in various ways.

Go deeper in our Aligning, Ordering, and Grouping lesson.

table is a grid of cells arranged in rows and columns. Tables can be used to organize any type of content, whether you're working with text or numerical data.

Go deeper in our Tables lesson.

chart is a tool you can use to communicate information graphically. Including a chart in your document can help you illustrate numerical data like comparisons and trends so it's easier for the reader to understand.

Go deeper in our Charts lesson.

Worried about making mistakes when you type? Don't be. Word provides you with several proofing features—including the Spelling and Grammar tool—that can help you produce professional, error-free documents.

Go deeper in our Check Spelling and Grammar lesson.

Let's say someone asks you to proofread or collaborate on a document. If you had a printed copy, you might use a red pen to cross out sentences, mark misspellings, and add comments in the margins. Word allows you to do all of these things electronically using the Track Changes and Comments features.

Go deeper in our Track Changes and Comments lesson.

Before sharing a document, you'll want to make sure it doesn't include any information you want to keep private. You may also want to discourage others from editing your file. Fortunately, Word includes several tools to help inspect and protect your document.

Go deeper in our Inspect and Protect Documents lesson.

SmartArt allows you to communicate information with graphics instead of just using text.

Go deeper in our SmartArt Graphics lesson.

style is a predefined combination of font style, color, and size that can be applied to any text in your document.

Go deeper in our Apply and Modify Styles lesson.

Mail Merge is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet.

Go deeper in our Mail Merge lesson.

Microsoft Word Tips

More tips and tricks to create professional, polished documents.

Inserting a self-updating date stamp is a convenient way to make sure the current day, month, year, or even time is displayed in a Word document.


Reading text on your computer screen can take its toll on your eyes after a while. Fortunately, Word's Read Mode feature can help reduce eye strain with options that allow you to view text in a larger, full-screen format.


Adding screenshots to your document can be a great way to highlight points raised in text.


In this video, you'll learn a quick and easy keyboard shortcut to insert bulleted and numbered lists.


After closing and reopening a long document, searching for the place where you left off can be annoying. Fortunately, with a simple keyboard shortcut you can return to the exact spot of your last edit.


Word's built-in translation tool lets you convert text written in a foreign language. With this tool, you can translate words, phrases, or even entire documents in a flash.


With the help of a few keyboard shortcuts, you can make text bold, italic, and underlined.


Word’s Format Painter is a great time saver. It lets you copy formatting like color, font style, and size, and then apply it to other sections of text.


With Word’s Clear All Formatting command, you can remove text formatting like font, size, and color to return text to its default style.


Losing a file can be stressful, but don’t panic! There are a couple things you can try if you ever need to recover an unsaved Word document.


Sometimes a file can be damaged, or corrupted, in such a way that Word can't open it normally. Fortunately, this doesn’t necessarily mean all of your hard work is lost.


Adding hyperlinks allows you to link text to information in another part of the same document. It’s a convenient way to give your readers instant access to information without searching and scrolling.


Keyboard shortcuts are a combination of keys you can press to perform a variety of common tasks like copying, pasting, saving, and printing.

Go deeper in our Microsoft Word tutorial.